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Vehicle Policies

• University-owned/leased vehicles are for official purposes. Personal use of University-owned/leased vehicles is prohibited.
• All drivers must be cleared by the University. See new . Driver is responsible for following all the rules of road. Traffic tickets are the responsibility of the driver and must be paid within seven days.
• Tolls & toll violations will be charged back to the requesting department.
• Seatbelts must be worn at all times by all passengers.
• No one may operate a Loyola vehicle under the influence of drugs or alcohol.
• Drivers must complete mileages, fuel, and remove trash from the vehicle upon return.
• If involved in an accident, driver must notify Motor Pool at 410-617-5396 and sponsoring department immediately. Written accident report must be returned with vehicle to Donna Crawford, the motor pool coordinator.
• University vehicles may not be loaned or rented due to insurance requirements.
• Picking up hitch-hikers is prohibited.

Requesting Department Responsibilities

• Provide each driver with a written department contact 鈥� name and phone number.
• Department will designate a trip leader, head, and follow-up vehicle.
• Review day鈥檚 route each morning. AAA will provide maps, trip tix, guide books, etc.
• Review emergency protocols and phone procedures with all drivers at least once a semester.
• Enforce seat belt usages for all passengers.
• Ensure vans are not overloaded with people or cargo.
• Always review motor pool users guide.

Driver Responsibilities

• Check vehicle each morning for proper operations including, but not limited to oil, tires, wipers, lights, fuel, doors, hitches, and trailers.
• Driver鈥檚 responsibility to see that everyone wears a seat belt.
• Driver ensures vehicle is not overloaded.
• Driver knows route and has reviewed with other drivers. Take frequent rest breaks.
• Fuel vehicles at same time 鈥� keep vehicles clean.
• Driver鈥檚 responsibility to ensure no alcohol or drugs in vehicles.
• Understands emergency and phone procedures.
• Keep all gas receipts; store them in plastic pouch with the gas cards.
• Return vehicle clean with full tank of gas. Return and complete all paper work.
• Report all problems on check-in/out sheet and work order form.

Breakdowns

• Pull as far off the road as possible.
• Call AAA found in notebook at their number for repairs and towing. Then call the department of parking and transportation at 410-617-5396 or 410-366-3040 after hours.  
• Use only AAA approved Exxon/Mobil or Sunoco's Motorclub number or dealership for repairs.
• If repairs are over $500, call 1-410-617-5396 for advice.
• Call your destination with revised arrival time.
• Call your sponsor with details of the problem
• Use your best judgment and stay calm.

Accidents

• Stop immediately, keep calm. Secure your vehicle.
• Warn on-coming traffic, use emergency equipment found in yellow box
• Help the injured. Do not render first aid unless you are trained. Use phone to call a doctor or ambulance if necessary.
• Do not argue, accuse anyone, make any admissions or blame, or apologize for the accident.
• Call the appropriate law enforcement agency (highway patrol, police, sheriff, etc.)
• Obtain complete information called for in the 鈥淚n Case of Accident鈥� booklet, and an accident report form completed in detail.
• Call your departmental sponsor.
• Call Parking & Transportation Services at 410-617-5396.
• Do not talk to media, refer them to Loyola public relations at 410-617-5025.
• Refer to AAA booklet for towing/repair/bail bond/rental vehicles, etc.
• Take care of your passengers, stay calm.
• Call your destination. Advise them of your situation.